Track Staff Hours Using the Clock In / Clock Out System

🕒 How to Track Staff including Driver Hours Using the Clock In / Clock Out System

To accurately calculate your drivers’ working hours and generate weekly reports, MyOrderBox allows staff to Clock In at the beginning and Clock Out at the end of their shifts. Here’s how to use this feature step by step.

• * *

🔐 Step 1: Clock In and Clock Out on the POS

1. On the POS screen, drivers will see a Clock In / Clock Out screen.
   
2. They simply tap Clock In (when starting a shift) or Clock Out (when ending a shift).
   
3. They will then enter their unique PIN using the on-screen number pad to confirm.

📝 Note: Drivers must clock in and out for every shift to ensure accurate hour tracking.

• * *

📋 Step 2: Review Staff Hours

At the end of the week, you can view total hours worked and wages in the web portal:

1. Go to the MyOrderBox reporting system.
   
2. Navigate to Reporting > Staff Reports > Staff Pay.
   
3. Select your store (e.g., Islington) and set the Period (e.g., Last week).
   
4. You’ll see a breakdown by staff member with:

• Hours Worked

• Hourly Rate

• Total Wages

✅ This is automatically calculated from their clock in/out records.

• * *

🚗 Step 3: Check Driver Shift Breakdown (Optional)

For delivery-specific tracking:

1. Navigate to Reporting > Staff Reports > Drivers Shifts.
   
2. Choose your store and desired Period.
   
3. You’ll see delivery performance details like:

• Shift start/end time

• Deliveries

• Orders per dispatch

• Average cost/fees per drop

⚠️ If drivers didn’t clock in/out properly, this report may show 0 hours.

• * *

✅ Tips for Success

• 🔄 Remind drivers to clock in/out every shift.
  
• 👤 Make sure all drivers are set up as users in the system. See this guide to add users.
  
• 🧾 Check reports weekly to ensure accuracy before payroll is processed.

• * *

If you need further help, contact support@myorderboxhq.com or use the Support Desk link in the POS.

Updated on: 29/04/2025